If you find yourself wondering how a meeting can seem both endlessly long yet, also unproductive—or why you’re certain you hear Tiger King in someone’s background, it may be that your meeting invites are setting you up for failure. With so many calls and video chats, our meetings are different today than the time B.C. (Before Corona), and we need to make sure we’re set up for success.
We spoke with the Director of Internal Audit, Andrey Dovletov, at a prominent New York City Medical Center last week and he made a great point:
Put more emphasis on making the meetings that are on the calendar because it can be hard to get everyone together.
People ask themselves, “What is this meeting about?” and “Do I really need to be there?” and become less likely to join future meetings when they feel nothing pertinent is being discussed.
This got us thinking, are you and your colleagues making the most of your virtual meetings and conference calls? If not, what can be done to improve them?
We believe the root of any effective meeting lies in planning the meeting and thoughtfully communicating the purpose of this meeting.
It’s human nature to forget that our colleagues aren’t always on the same wavelength and may not know what the goal of the meeting is or why it was called. Sure, you know your role and the info you’re looking to obtain, but your team isn’t privy to these thoughts, so clear description and expectations need to be set.
So, have you been getting in your own way from running a productive virtual meeting?
Let’s find out.
Ask yourself the below questions. If your answer is“Yes” to any one of these virtual meeting offenses below just keep reading, it should help. If not, congrats and please contact us for job opportunities.
Creating a meeting invite without a goal, an itinerary, and notes is a recipe that will leave all parties with unresolved issues and wondering when you can talk again; instead of walking away with everything needed to begin.
Using a formula like the one below will ensure that you’re getting what you need to make your task or project deadlines.
An added benefit of becoming a “meeting” leader in your group or team will, surprisingly, get your colleagues to show up to more of your meetings consistently because they’ll come to know you as someone who knows the “secrets” on how to keep things moving and get more done.
Once you’ve mastered this format, we hope your meetings will be better attended, more productive, and with fewer (Tiger King) distractions.